Efficient Use of GradPass for Graduation Ceremonies
Graduates will use their GradPass—a digital stage crossing card—in place of the traditional printed graduate card. These GradPasses can be downloaded to a mobile device or printed at home.
To ensure a smooth and successful ceremony with GradPass, effective communication with graduates is crucial. Here are some best practices for managing this process:
Best Practices
- Pre-Ceremony Reminders: Send multiple reminders to graduates via email about their GradPass. Schedule these reminders as follows:
- One Week Before: Inform graduates to print or screenshot their GradPass.
- Two Days Before: Send a follow-up reminder to ensure they have their GradPass ready.
- Day of the Ceremony: Issue a final reminder to check that the GradPass is easily accessible.
- Arrival at the Venue: Upon arrival, have staff on hand to assist graduates. They should ensure that each graduate has their GradPass ready—either printed or on their phone.
- During the Ceremony:
- At the Stage: As graduates line up to cross the stage, remind them to have their phones out with the GradPass displayed.
- Scanning Process: Graduates will either self-scan their GradPass or present it for scanning by a staff member. Ensure that the scanning process is smooth by having the staff clearly positioned to guide and assist where needed.
Tips
- Ask graduates to have the brightness turned all the way up on their mobile device.
- Ask graduates to download/print their GradPass prior to arriving at the ceremony.
- Remind Graduates to charge their mobile devices before the ceremony.
- Screenshots of GradPasses are not recommended.
- Cracked screens may make it difficult to scan the QR code on a GradPass from a mobile device. In this case, issue the graduate the backup lable/card.
- For outdoor ceremonies, scan GradPasses under a shaded area, or provide shade just above the scanner
By following these steps, you can facilitate a seamless experience for both the graduates and the ceremony staff.